2016 Resolutions

January 29, 2016

APPROVAL OF MINUTES:

It was moved by Trustee David Hay, and seconded by Trustee Cherry Daniel, that the minutes of the October 23, 2015 Board Meeting be approved. The Chair called for the yeas and nays, and the Minutes were approved by voice vote.

ACADEMIC AFFAIRS COMMITTEE:

The Academic Affairs Committee moved that the Resolution of the Board of Trustees in Honor of the City of Trujillo (Spain) be approved as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

UNIVERSITY OF CHARLESTON, SOUTH CAROLINA

RESOLUTION OF THE BOARD OF TRUSTEES

IN HONOR OF THE CITY OF TRUJILLO (SPAIN)

_________________________

January 29, 2016

__________________________

WHEREAS, the College of Charleston Board of Trustees has been advised that the city of Trujillo is the heart of Spain’s Extremadura Region southwest of Madrid, about 60 miles from the Portuguese border;

WHEREAS, Trujillo is known as a thriving center of tourism with a rich historical past, notably, it is the place of origin of many conquistadors, including the Pizarros;

WHEREAS, the College of Charleston has a strong study abroad program in Trujillo, Spain, which was established in 1996 to complement Spanish courses with other relevant areas in order to provide students with a greater opportunity to understand and live in the culture of the host country;

WHEREAS, through the generous donation of two properties in Trujillo – the Casa and La Casita – from James and Esther Ferguson, the faculty who travel with College of Charleston students have a home in which to reside during their time abroad;

WHEREAS, the College of Charleston Foundation has been a dutiful steward of both properties since inception;

WHEREAS, the city and people of Trujillo have warmly welcomed and continue to welcome College of Charleston students into their homes, teaching and sharing their language, lives and cultures firsthand with them;

WHEREAS, the faculty and staff of the College of Charleston, including representatives of the College’s Center for International Education and the College’s senior academic administrators, have been generously greeted and received by the city leadership and the people of Trujillo; and

WHEREAS, 2016 marks the twentieth anniversary of the College of Charleston study abroad program in Trujillo.

NOW THEREFORE BE IT –

RESOLVED, that the Board of Trustees hereby acknowledges the pride and passion that the City of Trujillo has demonstrated in providing lifelong learning and educational opportunities for College of Charleston students;

RESOLVED, that the Board of Trustees hereby expresses its tremendous gratitude to the City of Trujillo for helping to elevate the quality and reputation of the College of Charleston; and

RESOLVED, that the Board of Trustees hereby conveys its highest respect, admiration, and thanks to the City of Trujillo for the lasting and transformative impact the City has had and will continue to have on the lives of College of Charleston students.

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The Academic Affairs Committee moved that the Resolution to approve the Bachelor of Arts in Meteorology be adopted as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

UNIVERSITY OF CHARLESTON, SOUTH CAROLINA

RESOLUTION OF THE BOARD OF TRUSTEES

PROPOSAL FOR

A BACHELOR OF ARTS DEGREE PROGRAM IN

METEOROLOGY

_________________________

January 29, 2016

__________________________

WHEREAS, upon the recommendation of the President, the Provost, the Dean of the School of Sciences and Mathematics, and the Faculty Senate, the Board has been requested to approve a Bachelor of Arts degree program in Meteorology (the “Program”);

WHEREAS, the Board has been advised that the new Program is designed to prepare graduates with a knowledge base related to weather and climate and that students awarded degrees in this Program will be prepared for a career in meteorology or for entry into graduate programs in meteorology;

WHEREAS, the College plans to commence the Program in either the 2016 Fall Semester or the 2017 Fall Semester, depending on the final date of receipt for all necessary approvals, and the Program will be sited in the School of Sciences and Mathematics; and

WHEREAS, the Board has also been advised that there is sufficient student demand for such a Program, and that adequate resources are available, or are likely to become available, to finance the operations and management of the new Program effectively and efficiently.

NOW THEREFORE BE IT - - -

RESOLVED, that the President and the Provost, or either of them, are hereby authorized to submit the new Program to the South Carolina Commission on Higher Education pursuant to S.C. Code Ann. § 59-103-35 and to the Southern Association of Colleges and Schools Commission on Colleges (“SACSCOC”) for such approvals and notification as may be required under controlling law or regulation; and

RESOLVED, that the College may take such further actions as may be necessary or appropriate to secure approval of the Program from such Commission and SACSCOC and to implement the new Program, as described herein and presented to the Board through its Committee on Academic Affairs by the Provost.

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AUDIT COMMITTEE:

State Procurement Audit:

Steve Osborne provided an update regarding the ongoing State Procurement Audit. He noted that the Board of Trustees’ approval is needed to increase the single transaction limit of Procurement Card transactions for student group travel to $20,000. The Audit Committee moved that the resolution to approve the recommended policy allowing the use of P-Card travel accounts to be used for student group travel in compliance with S.C. state law, approval from the Chief Procurement Officer of the South Carolina SFAA, and the CofC P-Card Administrator. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

P-CARD USAGE

________________________

January 29, 2016

_________________________

Whereas, the Board of Trustees of the College of Charleston is empowered to approve policy relevant to extended use of the P-Card; and,

Whereas, the College has a need to pay for travel for various student groups, especially athletic teams and study abroad travel, that is critical to our academic mission; and

Whereas, it is the intent of this policy to allow those travel expenditures for group transportation, group lodging, and group meals, when applicable, to be paid for using a P-Card travel account that is specifically approved by the Chief Procurement Officer of the South Carolina State Fiscal Accountability Authority (SFAA) and the College of Charleston (CofC) P-Card Administrator for use by named individuals in each area responsible for making travel arrangements for student groups, to more efficiently oversee and manage those expenses, it is recommended that a P-Card travel account be used to make those payments and that the single transaction limit for this purpose be increased to $20,000 with approval of the Chief Procurement Officer of the South Carolina SFAA and the CofC P-Card Administrator or Director of Procurement This resolution shall remain in effect until otherwise rescinded, modified, or amended by the Board of Trustees.

NOW, THEREFORE, be it

RESOLVED, that the Board hereby approves the recommended policy allowing the use of P-Card travel accounts to be used for student group travel in compliance with S.C. state law, approval from the Chief Procurement Officer of the South Carolina SFAA and the CofC P-Card Administrator. The P-Card travel account is subject to all the current rules included in the P-Card Manual regarding student group travel. The single transaction limit is increased to $20,000 with approval by the Chief Procurement Officer of the South Carolina SFAA and the CofC P-Card Administrator or Director of Procurement.

RESOLVED, that all actions of College management to effectuate the approval process and usage of P-Card travel accounts prior to the adoption of this Resolution are hereby ratified and affirmed.

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BUDGET AND FINANCE COMMITTEE:

Sam Jones reviewed the budget adjustments reflected through December 31, 2015. The Budget and Finance Committee moved that the resolution to approve the budget adjustments for the quarter ended December 31, 2015 be approved as presented behind the Budget and Finance Committee tab. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote. For the record, Trustees Pansy King-Reid and John Wood were absent and did not vote on the issue.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

BUDGET ADJUSTMENTS

________________________

January 29, 2016

_________________________

WHEREAS, College management has reviewed its projections of revenues and expenses for the year 2015-2016 and, based on that review, has recommended certain reallocations and adjustments to the budget previously approved by the Board; and

WHEREAS, those recommended reallocations and adjustments were presented to the Board’s Budget and Finance Committee and were determined to be reasonable and appropriately supported by College management.

NOW THEREFORE, be it

RESOLVED, that the Board hereby approves the recommended reallocations and adjustments to the approved budget for year 2015-2016, as presented by College management to the Budget and Finance Committee and as further detailed in the table captioned “College of Charleston 2015-2016 Revenue and Expense Budget Adjustments December 31, 2015” contained in the Board of Trustees briefing book dated January 29, 2016; and

RESOLVED, that all actions of College management to effectuate these reallocations and adjustments prior to the effective date of this Resolution are hereby ratified and affirmed.

**************

Steve Osborne reviewed the proposed fees for Housing and Food Services for 2016-2017. They reflect a range of increases for housing based on the tier levels, and increases of 2.9% or 2.5%, depending on the plan, for food services. The Committee commended Jan Brewton, who is retiring, on the great job that she has done as Director of Business and Auxiliary Services. The Budget and Finance Committee moved that the resolution to approve the Student Housing Fees and Food Service Fees for 2016-2017 be approved as presented behind the Budget and Finance Committee tab. The Chair called for the yeas and nays, and the following Resolution was approved by voice vote. Trustee Jeff Schilz voted “no” because he prefers that all fees be approved at the same time. For the record, Trustees Pansy King-Reid and John Wood were absent and did not vote on the issue.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

STUDENT HOUSING FEES

AND

FOOD SERVICE FEES

________________________

January 29, 2016

_________________________

WHERAS, College management utilizes a multi-year pro-forma estimate for calculating the revenue needed to meet the operating costs of College student residence housing, as well as, debt service requirements for the facilities and other planned improvements for student residential housing;

WHEREAS, College management has advised the Board that it has reviewed its residential housing needs against pro-forma income and expenses and has determined that an increase in the student housing fee is needed to provide sufficient revenue to meet housing operational costs, debt service requirements, and future planned improvements to student residence housing;

WHEREAS, College management has recommended that the Board increase the allowable charges on residential housing for students to the extent needed to address these matters and to maintain the quality of student residential housing services on or about the campus of the College;

WHEREAS, the College contracts with Aramark™ for the provision of food services for the College Community;

WHEREAS, pursuant to that contract Aramark™ provides services to meet the meal plan needs of the College on a cost reimbursable basis;

WHEREAS, College management utilizes a multi-year pro-forma estimate for calculating the revenue needed to meet the operating costs of the College food service needs, as well as, debt service requirements for the facilities and other planned improvements for student food services; and

WHEREAS, College management is recommending that the Board increase the allowable charges on certain meal plans and related programs to the extent needed to address increases in costs and maintain the quality of food services for the College Community;

NOW THEREFORE, be it --

RESOLVED, that the Board hereby approves the percent increases for residential housing and related programs as detailed in the schedule captioned “College of Charleston 2016-2017 Proposed Fees (Housing and Food Services)” contained in the Board of Trustees briefing book dated January 29, 2016;

RESOLVED, that the Board hereby approves the charges for meal plans and related programs as detailed in the schedule captioned “College of Charleston 2016-2017 Proposed Fees (Housing and Food Services)” contained in the Board of Trustees briefing book dated January 29, 2016; and

RESOLVED, that all such increase shall not become effective prior to August 1, 2016 and that the effective date of each such increase is timely communicated to the College Community well in advance of the respective effective dates.

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Following the Audit Committee’s continued vetting of per diem and travel payments to the Board of Trustees, the Audit Committee moved that the Resolution recommending options for handling per diem and travel payments to the Board of Trustees to ensure compliance with Internal Revenue Regulations be adopted as presented. The Chair called for the yeas and nays, and the following Resolution was approved by voice vote. For the record, Trustees Pansy King-Reid and John Wood were absent and did not vote on the issue.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

PAYMENTS TO TRUSTEES

________________________

January 29, 2016

_________________________

WHEREAS, the College has received a written advisory from the Internal Revenue Service dated November 4, 2015 stating that payments made to Trustees for the quarterly meetings should be reported on forms W-2, and subjected to payroll tax withholding. Three alternatives are proposed to Board Members to bring the College in to compliance with IRS regulations. It is recommended that individual Board members have the option to choose from these alternatives plans.

1) Accept the per diem and be classified as an employee of the College. Board members will receive a W-2 and travel reimbursements that do not meet the accountable plan rule will also be taxable. Trustees will also be required to complete an I-9.

2) Decline the per diem and not be considered an employee of the College. Travel payments that do not meet the accountable plan rule will not be taxable.

3) Decline both the per diem and travel payments that do not meet the accountable plan rule.

WHEREAS, the advisory and recommendations were presented to the Board’s Audit Committee and were determined to be reasonable and appropriately supported by College management and Internal Revenue documentation.

NOW THEREFORE, BE IT --

RESOLVED, that the Board hereby approves the recommended options for handling per diem and travel payments to ensure compliance with Internal Revenue Regulations stated in the written advisory as presented to the Audit Committee; and

RESOLVED, that all actions of College management to implement policies and procedures to administer the proposed options effective January 28, 2016 are approved.

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EXECUTIVE SESSION:

The motion was made by Trustee John Busch, and seconded by Trustee Frank Gadsden, to go into Executive Session at 11:55 a.m. for the following purposes: (1) Legal Counsel will consult and provide legal advice on litigation, including actual and potential legal claims; (2) Consideration of Candidates’ Qualifications for Commencement Speaker and Candidates’ Qualifications for Honorary Degrees; (3) Discussion of negotiations incident to proposed contractual arrangements and proposed purchase/lease of property on the peninsula, (4) Legal Counsel will consult and provide legal advice on Licensing Issues; and (5) Employment records – legal matters and contract negotiations – personnel matters. All in favor.

The motion was made by Trustee John Busch, and seconded by Trustee Frank Gadsden, to come out of Executive Session at 3:20 p.m. All in favor.

The motion was made by Trustee Ricci Welch, and seconded by Trustee Toya Pound, to approve Candidate A as one of the May 2017 Commencement Speakers and receive an honorary degree. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee Frank Gadsden, and seconded by Trustee John Busch, to approve Candidate B as one of the May 2017 Commencement Speakers and receive an honorary degree. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee Frank Gadsden, and seconded by Trustee John Busch, to approve Candidate C as one of the May 2017 Commencement Speakers and receive an honorary degree. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee Eddie Thomas, and seconded by Trustee Cherry Daniel, to approve Candidate D as back-up speaker at one of the May 2017 Commencement ceremonies and receive an honorary degree. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee Frank Gadsden, and seconded by Trustee John Busch, to approve Candidate E for an honorary degree at one of the May 2017 Commencement ceremonies. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee Don Belk, and seconded by Trustee John Busch, to approve Candidate F for an honorary degree at one of the May 2017 Commencement ceremonies. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee Don Belk, and seconded by Trustee Toya Pound, to approve Candidate G for an honorary degree at one of the May 2017 Commencement ceremonies. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee Cherry Daniel, and seconded by Trustee John Busch, to approve Candidate H for an honorary degree at one of the May 2017 Commencement ceremonies. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee Ricci Welch, and seconded by Trustee Frank Gadsden, to approve the proposed amended bylaws. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee Frank Gadsden, and seconded by Trustee Ricci Welch, to approve the amendments to the amended bylaws. The Chair called for the yeas and nays, and the motion was unanimously approved by voice vote.

The motion was made by Trustee John Busch, and seconded by Trustee Randy Lowell, that the meeting be adjourned at 3:25 p.m. All in favor.

April 22, 2016

APPROVAL OF MINUTES:

It was moved by Trustee Ricci Welch, and seconded by Trustee Cherry Daniel, that the minutes of the January 29, 2016 Board Meeting be approved. The Chair called for the yeas and nays, and the Minutes were approved by voice vote.

It was moved by Trustee John Busch, and seconded by Trustee Cherry Daniel, that the minutes of the February 24, 2016 Special Board Meeting be approved. The Chair called for the yeas and nays, and the Minutes were approved by voice vote.

EXECUTIVE COMMITTEE:

The Executive Committee moves that the Resolution to approve the Trustee Dismissal Policy be adopted as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

UNIVERSITY OF CHARLESTON, SC

RESOLUTION

OF THE BOARD OF TRUSTEES

TO ADOPT BOARD DISMISSAL POLICY

Proposal to Adopt Board Dismissal Policy

WHEREAS, The Board of Trustees has determined that it is appropriate and proper at this time to adopt a formal Board Dismissal Policy, setting forth limited circumstances for dismissal from the Board, along with a fair and equitable procedure associated with this process; and,

WHEREAS, a Board Dismissal Policy had been drafted, has been appropriately reviewed by the Board and is now ready for approval and formal adoption by the Board;

NOW THEREFORE BE IT - - -

RESOLVED, that the Board Dismissal Policy, which is attached hereto, is hereby approved and adopted by this Board as its formal policy regarding dismissal and associated procedures; and it is further,

RESOLVED, that this Resolution shall become effective immediately; and it is further,

RESOLVED, that the Executive Secretary to the Board shall cause the Board Dismissal Policy to be posted on the College’s official web site and to be otherwise disseminated, as appropriate

ACADEMIC AFFAIRS COMMITTEE:

The Academic Affairs Committee moves that the Resolution to approve the Awarding of Degrees at May Commencement be adopted as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

UNIVERSITY OF CHARLESTON, SOUTH CAROLINA

RESOLUTION OF THE BOARD OF TRUSTEES

AWARDING OF DEGREES

April 22, 2016

WHEREAS, pursuant to S.C. Code Ann. §59-130-30, the Board of Trustees of the College is constituted as a body corporate and politic and is empowered, among other things, to “confer degrees upon students and other persons as the board considers qualified”;

WHEREAS, the President has made available to the Board a preliminary list of candidates for the award of baccalaureate and graduate degrees from the several Schools of the College;

WHEREAS, each such candidate has been certified by the appropriate Dean, the Registrar, and the Provost, as Chief Academic Officer of the College, as meeting the requirements and prerequisites for the award of the appropriate degree upon the candidate’s successful conclusion of the 2016 Spring Semester;

WHEREAS, the Board has accepted such representations and certifications as being true and accurate in all material respects and has determined that all such degree candidates are so qualified for the award of their respective degrees upon the successful conclusion of the 2016 Spring Semester; and

WHEREAS, all of the relevant degree-awarding programs of the College related to degrees to be awarded under this Resolution have been duly approved by the South Carolina Commission on Higher Education;

NOW THEREFORE, BE IT --

RESOLVED, that the Board hereby authorizes the President to confer on each and all of the aforementioned described degree candidates who have successfully completed the 2016 Spring Semester, the names of each of which shall be published in the Official Program for the May 2016 Graduation Ceremony, those degrees for which they have been found qualified, together with all the rights, honors, privileges and responsibilities appertaining thereto;

RESOLVED, that the President and the Provost, or either of them, may make such adjustments to the preliminary list of candidates for the award of baccalaureate and graduate degrees from the several Schools of the College, as may be necessary and appropriate to account for the actual academic performance of degree seeking candidates during the 2016 Spring Semester; and

RESOLVED, that the President and Provost, and such employees as may be designated by both or either of them, are hereby authorized and directed to take any and all action as may be necessary and appropriate to implement this Resolution and effectuate its purposes.

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Trustee Gadsden moved the approval of the BS in Real Estate. Trustee Schilz seconded. The motion was unanimously approved by the Committee.

The Academic Affairs Committee moves that the Resolution to approve the Bachelor of Science Degree Program in Real Estate be adopted as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

UNIVERSITY OF CHARLESTON, SOUTH CAROLINA

RESOLUTION OF THE BOARD OF TRUSTEES

PROPOSAL FOR

A BACHELOR OF SCIENCE DEGREE PROGRAM IN

REAL ESTATE

_________________________

April 22, 2016

__________________________

WHEREAS, upon the recommendation of the President, the Provost, the Dean of the School of Business, and the Faculty Senate, the Board has been requested to approve a Bachelor of Science degree program in Real Estate (the “Program”);

WHEREAS, the Board has been advised that the new Program is designed to prepare graduates with a knowledge base related to commercial real estate and that students awarded degrees in this Program will be prepared for a career in commercial real estate or for entry into graduate programs in business, law, and finance;

WHEREAS, the College plans to commence the Program in the 2017 Fall Semester, contingent on the receipt for all necessary approvals, and the Program will be sited in the School of Business; and

NOW THEREFORE BE IT - - -

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Trustee Busch moved the approval of the MA in Community Planning, Policy, and Design. Trustees Gadsden and Schilz seconded. Trustee Schilz asked for information about the program. Dean Valerie Morris provided a description of the program. Chair Daniel asked for an indication of what undergraduate major would be interested in this MA program, with a response from Professor Grant Gilmore. Chair Daniel asked about fiscal impact. Trustee Schilz asked how many such programs and asked about anticipated demand. Provost McGee provided information related to the program’s funding and start-up expenses. The motion was unanimously approved by the Committee.

The Academic Affairs Committee moves that the Resolution to approve the Master of Arts Degree Program in Community Planning, Policy, and Design be adopted as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

UNIVERSITY OF CHARLESTON, SOUTH CAROLINA

RESOLUTION OF THE BOARD OF TRUSTEES

PROPOSAL FOR

A MASTER OF ARTS DEGREE PROGRAM IN

COMMUNITY PLANNING, POLICY, AND DESIGN

_________________________

April 22, 2016

__________________________

WHEREAS, upon the recommendation of the President, the Provost, the Dean of the School Of the Arts, and the Faculty Senate, the Board has been requested to approve a Master of Arts degree program in Community Planning, Policy, and Design (the “Program”);

WHEREAS, the Board has been advised that the new Program is designed to prepare graduates with a knowledge base combining “progressive traditional” design principles and an understanding of public policy, real estate economics and practical transportation and land-use planning;

WHEREAS, students awarded degrees in this Program will be prepared for careers in city government, development, and architecture/urban design, or for additional graduate study in several related disciplines;

WHEREAS, the Program will be carefully linked to the history and continuing traditions of architectural and urban design, public policy, and planning that are unique to Charleston;

WHEREAS, the College plans to commence the Program in the 2017 Fall Semester, contingent on the receipt for all necessary approvals, and the Program will be sited in the School of the Arts and will collaborate with programs in the School of Business and the School of Humanities and Social Sciences; and

NOW THEREFORE BE IT - - -

BUDGET AND FINANCE COMMITTEE:

Sam Jones reviewed the budget adjustments reflected through March 31, 2016. The Budget and Finance Committee moves that the Resolution to approve the budget adjustments for the quarter ended March 31, 2016 be approved as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote. For the record, Trustees Don Belk, Pansy King-Reid and Joe Thompson were absent and did not vote on the issue.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

BUDGET ADJUSTMENTS

________________________

April 22, 2016

_________________________

NOW THEREFORE, be it

RESOLVED, that the Board hereby approves the recommended reallocations and adjustments to the approved budget for year 2015-2016, as presented by College management to the Budget and Finance Committee and as further detailed in the table captioned “College of Charleston 2015-2016 Revenue and Expense Budget Adjustments March 31, 2016” contained in the Board of Trustees briefing book dated April 22, 2016; and

RESOLVED, that all actions of College management to effectuate these reallocations and adjustments prior to the effective date of this Resolution are hereby ratified and affirmed.

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Godfrey Gibbison gave a brief overview of the need for a differential tuition and fee structure for the Bachelor of Professional Studies program. The proposed rate structure is based on a $375 per credit hour (or $4,500 per semester) in-state rate. A proportional out-of-state differential, based on the current 2015-2016 undergraduate tuition and fee structure, has been calculated. This proposed rate structure recognizes the unique needs, circumstances, and challenges of the adult and non-traditional student population. Additionally, it positions the College of Charleston as a practical competitor in this market. The Budget and Finance Committee moves that the Resolution to approve the School of Professional Studies – Special Tuition and Fee Structure for 2016-2017 be approved as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote. For the record, Trustees Don Belk, Pansy King-Reid and Joe Thompson were absent and did not vote on the issue.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

School of Professional Studies – Special Tuition & Fee Structure

________________________

April 22, 2016

_________________________

WHEREAS, the College of Charleston has created academic programs designed to serve adult and non-traditional student populations in the Charleston region;

WHEREAS, many of the country’s leading universities have recognized that this growing sector of students has unique needs and challenges and have adjusted programs, course format, and tuition rates to recognize their special circumstances; and,

WHEREAS, the College of Charleston wishes to remain competitive in attracting these students to its programs and to the College;

NOW THEREFORE, be it –

RESOLVED, that the Board hereby approves an adjusted tuition and fee structure for certain programs based on an in-state rate of $375 per undergraduate credit hour, and other adjustments as shown on the attached schedule, effective with the fall 2016 semester; and it is further

RESOLVED, that the allocation of those fees be established as reflected on the attached schedule, with all other special course fees, library fees, technology fees, and other applicable fees to be applied according to such schedule.

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EXECUTIVE SESSION:

The motion was made by Trustee Henrietta Golding, and seconded by Trustee Cherry Daniel, to go into Executive Session at 12:35 p.m. for the following purposes: (1) Legal Counsel will consult and provide legal advice on litigation, including actual and potential legal claims on any contractual matters; (2) Discussion of negotiations incident to proposed contractual arrangements and proposed purchase/lease of property on the peninsula, (3) Legal Counsel will consult and provide legal advice on Licensing Issues; and (4) Employment records – legal matters and contract negotiations – personnel matters. All in favor.

The motion was made by Trustee John Busch, and seconded by Trustee Frank Gadsden, to come out of Executive Session at 3:25 p.m. All in favor.

The motion was made by Trustee Frank Gadsden, and seconded by Trustee John Busch, that the meeting be adjourned at 3:25 p.m. All in favor.

June 13, 2016

APPROVAL OF MINUTES:

The motion was made by Trustee Joe Thompson, and seconded by Trustee Cherry Daniel, to approve the minutes of the April 22, 2016 Board Meeting. The Chair called for the yeas and nays, and the minutes were unanimously approved by voice vote. Motion passed.

BUDGET AND FINANCE COMMITTEE REPORT:

Following discussion regarding the hiring of a permanent position to assist with the SACS accreditation, a motion was made by Chair Padgett, and seconded by Trustee Golding, to create a temporary position in place of the existing permanent position to assist with the SACS accreditation and revisit the issue once the accreditation process has been completed to determine whether or not a permanent position is warranted. The motion was unanimously approved by a show of hands by those present and by voice vote by those on conference call.

Resolution on Tuition and Fees and Budget for Fiscal Year 2016-2017

The Budget and Finance Committee moves for the full Board to adopt the Resolution on Tuition and Fees and Budget for Fiscal Year 2016-2017 as presented (all Board members were provided with a copy prior to the meeting.) The Chair called for the yeas and nays, and the Resolution was approved by voice vote. Motion passed. For the record, Trustee Jeff Schilz voted not in favor of the Resolution.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

TUITION AND FEES

And

BUDGET

FOR FISCAL YEAR 2016-2017

June 13, 2016

WHEREAS, College management has presented the Board separate documents, entitled the College of Charleston 2016-2017 Proposed Budget and the College of Charleston 2016-2017 Fees (collectively referred to in this Resolution as the “Proposed Budget and Fees”) that are included herein by this reference;

WHEREAS, the Proposed Budget and Fees contains recommendations regarding adjustments to student tuition and fees as well as a College budget for the 2016-2017 Fiscal Year;

WHEREAS, College management is of the opinion that the proposed budget and its tuition and fee recommendations for the 2016-2017 Fiscal Year are reasonable given the impact of current enrollments and legislatively initiated salary increases, and fully consistent with the need to maintain elements of the College’s Strategic Plan and to meet the operational and deferred capital needs of the College, while taking into account the effect on its students and families, and the College’s tuition level relative to other public institutions of higher education in the State; and

WHEREAS, the Board of Trustees instructs the Administration to continue efforts to review program costs and strive for improved efficiencies.

NOW THEREFORE, BE IT ---

RESOLVED, that for the 2016-2017 Fiscal Year, College management is hereby authorized and directed to set undergraduate and graduate tuition and fees for each semester in the following amounts: 5

 $5,693, for in-state undergraduate students;

 $6,262, for in-state graduate students;

 $14,772, for out-of-state undergraduate students; and

 $16,249, for out-of-state graduate students;

RESOLVED, that for the 2016-2017 Fiscal Year, College management is hereby authorized to assess student fees in the amounts presented to the Board in the Proposed Budget and Fees and to implement the proposed budget contained therein; and

RESOLVED, that the College continue its review of program costs and efficiencies.

RESOLVED, that the College provide timely notice to students and student applicants of the tuition and fees for the 2016-2017 Fiscal Year.

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Resolution on School Fees for School of Business and School of Sciences and Mathematics

Chair Mikell reported that at its meeting on June 3, the Budget and Finance Committee passed a motion to support the concept of school fees for the School of Business and the School of Sciences and Mathematics and urged the Board of Trustees to take action on this matter at today’s meeting.

The Administration had concerns with the Resolution as presented at the Budget and Finance Committee meeting on June 3. The College will determine how the fees will be utilized. Trustee Golding noted that there needs to be more discussion regarding the issue in order to determine how it will affect the students.

Trustee Henrietta Golding would like to see a listing of other schools’ fees by the August Board meeting.

Following discussion with the Academic Deans, the Resolution was approved. All were in favor except Trustee Jeff Schilz. For the record, Trustee Schilz voted against the School Fees Resolution. He is opposed to the school fees, as proposed, because he believes all revenue generated from the school fees should go to the Schools, not the Administration. Administrative functions of the College are already funded through tuition, while the stated purpose of these fees are to allow the schools to make strategic investments in their programs.

The fees will be implemented in August 2017 and phased in over two years.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

SCHOOL FEES FOR THE

SCHOOL OF BUSINESS

AND THE

SCHOOL OF SCIENCES AND MATHEMATICS

________________________

June 13, 2016

_________________________

WHEREAS, school fees would allow the College of Charleston (“College”) to provide critical support that could not otherwise be provided for the high-cost undergraduate academic programs in the School of Business and the School of Sciences and Mathematics;

WHEREAS, such school fees do not presently exist at the College and the College recognizes the need to respond to the higher cost of offering academic programs in the School of Business and the School of Sciences and Mathematics;

WHEREAS, increasing growth in student enrollment in these two schools has added to the total cost for operating high-quality academic programs for these schools;

WHEREAS, College management has recommended such school fees should apply to undergraduate upper-division courses in such schools and be announced a full year before their implementation, with those fees to take effect beginning with the 2017-2018 academic year;

WHEREAS, a credit-hour fee model charges each student equally for use of the resources she or he is consuming and offers superior transparency, a mechanism for matching additional charges to actual resource consumption, and fewer administrative expenses in the collection of such fees;

WHEREAS, school fees would recognize the higher expenses already incurred by the College in offering the high-cost programs in these schools and would generate revenue to address multiple strategic and critical needs in the schools to better serve and improve the academic experience of their students; and

WHEREAS, school fees would be used for such purposes as purchasing critical software and technology access, hiring new faculty, supporting minority student recruitment and retention, and enhancing student research and travel opportunities;

NOW THEREFORE, be it --

RESOLVED, that the Board hereby approves fees to be charged for the School of Business and the School of Sciences and Mathematics as follows:

A school fee shall be set at $75.00 per credit hour for each undergraduate course taken within the School of Business at the 300 and above level (i.e., upper level courses) for the academic year of 2017-18 and for each academic year thereafter, unless subsequently adjusted by the Board of Trustees, including Maymester and summer sessions;
A school fee shall be set at $50.00 per credit hour for each undergraduate course taken within the School of Sciences and Mathematics at the 300 and above level (i.e., upper level courses) for the academic year of 2017-18 and for each academic year thereafter, unless subsequently adjusted by the Board of Trustees, including Maymester and summer sessions;
No student shall be assessed more than $3,600 in school fees for all coursework undertaken prior to earning a first bachelor’s degree at the College, unless this maximum limitation on school fee assessments is subsequently adjusted by the Board of Trustees;

RESOLVED, that College management shall annually provide to the Board and to the campus community a report on the collection and allocation of school fees; and,

RESOLVED, that all such fees shall not become effective prior to August 1, 2017.

****************

NEW BUSINESS:

The motion was made by Trustee Henrietta Golding, and seconded by Trustee Cherry Daniel, to approve the Cougar Club Memorandum of Understanding with the Foundation as presented. The Chair called for the yeas and nays, and the motion was unanimously adopted.

The motion was made by Trustee Cherry Daniel, and seconded by Trustee Henrietta Golding, to approve the College of Charleston Foundation Memorandum of Understanding with the College of Charleston as presented. The Chair called for the yeas and nays, and the motion was unanimously adopted.

Board Officer Elections:

The motion was made by Trustee Cherry Daniel, and seconded by Trustee Frank Gadsden, to go into Executive Session at 11:20 a.m. for the following purposes: (1) Discussion of negotiations incident to proposed contractual arrangements and proposed purchase/lease of property; and Employment records – legal matters and contract negotiations – personnel matters. All in favor.

The motion was made by Trustee Lee Mikell, and seconded by Trustee Frank Gadsden, to leave Executive Session at 12:10 p.m. All in favor.

The motion was made by Trustee Lee Mikell, and seconded by Trustee Cherry Daniel, to adjourn the meeting at 12:10 p.m. All in favor.

August 12, 2016

APPROVAL OF MINUTES:

Trustee Jeff Schilz requested that the meeting minutes be amended as follows:

● His Power Point Presentation be included at the end of the meeting minutes;

● Budget and Finance Committee Report – edits to his comments regarding raising tuition; and

● Resolution on School Fees for School of Business and School of Sciences and Mathematics – edits to his “For the record” comments.

It was moved by Trustee Jeff Schilz, and seconded by Trustee Cherry Daniel, that the minutes of the June 13-14, 2016 Board Meeting/Retreat be approved as amended. The Chair called for the yeas and nays, and the Minutes were approved by voice vote.

ACADEMIC AFFAIRS COMMITTEE:

The Academic Affairs Committee moved that the Resolution of the Board of Trustees to create an undergraduate certificate in project management be approved as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

PROPOSAL FOR AN

UNDERGRADUATE CERTIFICATE PROGRAM

PROJECT MANAGEMENT

August 12, 2016

WHEREAS, upon the recommendations of the President, the Provost, the Dean of the School of Professional Studies, and the Faculty Senate, the Board has been requested to approve an Undergraduate Certificate Program in Project Management (the “Program”);

WHEREAS, the Board has been advised that many businesses and organizations are embracing project-based methods of doing business, thus creating a need for professionals with project management skills and experience;

WHEREAS, the Board has been advised that many businesses and organizations are seeking to train and/or hire employees who are knowledgeable of project management practices and able to use their skills and experience in the fast-paced and constantly changing world of business;

WHEREAS, the Board has been advised that the demand for these skilled professionals in project management cuts across a wide variety of industries including professional, scientific and technical services, educational services, hospitals and manufacturing, all professions which are among the fastest growing industries in the Charleston area; and

WHEREAS, the Board has been advised that the participants in this Program will gain the analytical framework, strategic planning skills, and the project managerial insight to be more effective project managers;

NOW THEREFORE BE IT - - -

RESOLVED, that the President and the Provost, or either of them, are hereby authorized to submit the new Program to the South Carolina Commission on Higher Education (“CHE”) pursuant to S.C. Code Ann. § 59-103-35 and to the Southern Association of Colleges and Schools Commission on Colleges (“SACSCOC”) for such approvals and notifications as may be required under the controlling law, rule or regulation; and

RESOLVED, that the College may take such further actions as may be necessary or appropriate to secure approval of the Program from CHE and SACSCOC and to implement the new Program, as described herein and presented to the Board through its Academic Affairs Committee by the Provost.

**********

The Academic Affairs Committee moved that the Resolution to deactivate the undergraduate major in athletic training be approved as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

PROPOSAL FOR THE

DELETION OF THE BACHELOR OF SCIENCE

ATHLETIC TRAINING

August 12, 2016

WHEREAS, upon the recommendation of the President, the Provost, the Dean of the School of Education, Health, and Human Performance, and the Faculty Senate, the Board has been requested to approve the termination of the Bachelor of Science degree program in Athletic Training;

WHEREAS, the Board has been advised that due to changes in the athletic training education accreditation (by the Commission on Accreditation of Athletic Training Education), the Athletic Training Education Program would need to transition from a Bachelor’s degree to a Master’s degree or admit the last Athletic Training student cohort in 2022;

WHEREAS, the Board previously has been advised that the financial feasibility of offering a Master’s degree was explored, and it was determined this would not be a financially sustainable program;

WHEREAS, the Board has been advised that a two-year teach out plan has been developed that will admit the final cohort of athletic training program students in January 2017, thereby allowing these students to complete the program curriculum in the established course sequence and graduate in May 2019, and that the College of Charleston under this plan shall in no case award the Bachelor of Science in Athletic Training beyond 2020; and

WHEREAS, the South Carolina Commission on Higher Education has been timely notified of the termination of the Bachelor of Science in Athletic Training, pursuant to S.C. Code Ann. § 59-103-35, and has acknowledged the termination of the degree, as has the Southern Association of Colleges and Schools Commission on Colleges (“SACSCOC”);

NOW THEREFORE BE IT - - -

RESOLVED, that the College of Charleston Board of Trustees authorizes the termination of the Bachelor of Science in Athletic Training, effective in 2020, and the President and the Provost, or either of them, are hereby authorized to take such actions, if any, as may be required under controlling law, rule or regulation to ensure such termination; and

RESOLVED, that the College may take such further actions as may be necessary or appropriate to terminate the Bachelor of Science in Athletic Training, as described herein and presented to the Board by the Provost through its Academic Affairs Committee.

**********

AUDIT COMMITTEE:

The Audit Committee moved to approve the amendments to the Ethics Policy as presented. The Chair called for the yeas and nays, and the amended Ethics Policy was unanimously approved by voice vote.

BUDGET AND FINANCE COMMITTEE:

The Budget and Finance Committee moved that the following resolution to Support the Collegiate Recovery Program be approved as amended. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

TO SUPPORT THE COLLEGIATE RECOVERY PROGRAM

________________________

August 12, 2016

_________________________

WHEREAS, the College is creating the Collegiate Recovery Program, which has a mission to provide a safe and nurturing student-focused community in which students in recovery from substance and addictive disorders can be empowered in furthering their academic, professional and personal potential to become healthy, responsible, productive members of society;

WHEREAS, the College’s Women’s Health Research Team produced a report in 2016 entitled Formative Research to Develop a Collegiate Recovery Program at the College of Charleston, which found that “recovering college students are in need of a supportive environment to reinforce their decision to remain sober in a climate where illicit drug and alcohol use is prevalent and often normalized. This environment must remain available and consistent, as studies have shown that a brief intervention will most likely have no effect on long-term behavior patterns. Therefore, collegiate recovery programs (CRP) have the potential to meet the needs of those in recovery and to maintain their decision to remain sober”;

WHEREAS, College’s Women’s Health Research Team adopted a position statement that the College “want[s] young women and men at the College of Charleston who are or want to be in recovery from alcohol and/or drug addiction to have a formal academic and social support system to help them achieve academic success and address the unique challenges they face while in college”; and

WHEREAS, the Board finds that the Collegiate Recovery Program is an important and invaluable program for the College to begin and offer to support members of its community.

NOW THEREFORE, be it --

RESOLVED, that an amount, to be determined by the President of the College of Charleston, of non-recurring funds be budgeted for expenditure in the 2016-17 fiscal year and shall be provided to the Division of Student Affairs for use for the Collegiate Recovery Program.

**************

EXECUTIVE SESSION:

The motion was made by Trustee Demetria Clemons, and seconded by Trustee Frank Gadsden, to go into Executive Session at 11:50 a.m. for the following purposes: (1) Legal Counsel will consult and provide legal advice on litigation, including actual and potential legal claims; (2) Legal Counsel will consult and provide legal advice on Licensing Issues; (3) Employee Records – legal matters and contract negotiations – personnel matters; (4) Contract Negotiations; and (5) Discussion of Agency Head Survey. All in favor.

The motion was made by Trustee Cherry Daniel, and seconded by Trustee John Wood, to come out of Executive Session at 1:30 p.m. All in favor.

The motion was made by Trustee Frank Gadsden, and seconded by Trustee John Wood, that the meeting be adjourned at 1:30 p.m. All in favor.

October 21, 2016

ELECTION OF BOARD OFFICERS:

Voting Results:

Trustee Henrietta Golding made a motion, seconded by Trustee Randy Lowell, to waive the call of the roll. Motion unanimously passed.

APPROVAL OF MINUTES:

It was moved by Trustee Cherry Daniel, and seconded by Trustee John Wood, that the minutes of the August 12, 2016 Board Meeting be approved as presented. The Chair called for the yeas and nays, and the Minutes were approved by voice vote.

ACADEMIC AFFAIRS COMMITTEE:

The Academic Affairs Committee moved that the Resolution of the Board of Trustees to approve awarding of degrees for December Commencement be approved as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

UNIVERSITY OF CHARLESTON, SOUTH CAROLINA

RESOLUTION OF THE BOARD OF TRUSTEES

AWARDING OF DEGREES

October 21, 2016

WHEREAS, the President has made available to the Board a preliminary list of candidates for the award of baccalaureate and graduate degrees from the several Schools of the College;

NOW THEREFORE, BE IT --

RESOLVED, that the Board hereby authorizes the President to confer on each and all of the aforementioned described degree candidates who have successfully completed the 2016 Fall Semester, the names of each of which shall be published in the Official Program for the December 2016 Graduation Ceremony, those degrees for which they have been found qualified, together with all the rights, honors, privileges and responsibilities appertaining thereto;

*******

BUDGET AND FINANCE COMMITTEE:

The Budget and Finance Committee moved that the resolution to approve the budget adjustments for the quarter ended September 30, 2016 be approved as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

BUDGET ADJUSTMENTS

________________________

October 21, 2016

_________________________

WHEREAS, College management has reviewed its projections of revenues and expenses for the year 2016-2017 and, based on that review, has recommended certain reallocations and adjustments to the budget previously approved by the Board; and

NOW THEREFORE, be it

RESOLVED, that the Board hereby approves the recommended reallocations and adjustments to the approved budget for year 2016-2017, as presented by College management to the Budget and Finance Committee and as further detailed in the table captioned “College of Charleston 2016-2017 Revenue and Expense Budget Adjustments September 30, 2016” contained in the Board of Trustees briefing materials dated October 21, 2016; and

RESOLVED, that all actions of College management to effectuate these reallocations and adjustments prior to the effective date of this Resolution are hereby ratified and affirmed.

**************

The Budget and Finance Committee moved that the three resolutions and petition associated with the refunding be approved as presented. The Chair called for the yeas and nays, and the three resolutions and petition associated with the refunding were unanimously approved by voice vote. [See three resolutions and petition in October 21, 2016 minutes.]

External Relations Update:

Mark Berry provided the Marketing and Communications update. Following discussion, the Committee approved a Resolution to restore the College of Charleston Seal with its original 19^th Century visual elements. The Governmental Affairs and External Relations Committee moved that the Resolution to restore the College of Charleston Seal with its original 19^th Century visual elements be approved as presented. The Chair called for the yeas and nays, and the following Resolution was unanimously approved by voice vote.

COLLEGE OF CHARLESTON

RESOLUTION OF THE BOARD OF TRUSTEES

COLLEGE OF CHARLESTON SEAL

________________________

October 21, 2016

_________________________

WHEREAS, the College of Charleston seal was first approved by the Board of Trustees in 1843;

WHEREAS, the original College of Charleston seal had visual elements that tied together the City of Charleston seal from 1783 along with significant 19^th-century details relating to the College of Charleston;

WHEREAS, certain visual elements of the College of Charleston seal have been modified and/or have lost detail over time, such as the stage/platform, the curule, the flowering bush, the laurel wreath, the wall/hedge, the ironwork, the full figure of the graduating student and the image of Main Building (Randolph Hall before its wings and portico were added in the late 1800s);

WHEREAS, the Board of Trustees has the authority, under South Carolina Code of Laws Chapter 130, to “have a seal and to alter at pleasure”;

NOW THEREFORE, BE IT ––

RESOLVED, that the Board of Trustees hereby approves a restored College of Charleston seal with the original 19^th-century visual elements.

**********

EXECUTIVE SESSION:

The motion was made by Trustee Henrietta Golding, and seconded by Trustee Randy Lowell, to go into Executive Session at 12:50 p.m. for the following purposes: (1) Legal Counsel will consult and provide legal advice on litigation, including actual and potential legal claims; (2) Legal Counsel will consult and provide legal advice on Licensing Issues; (3) Discussion of negotiations incident to proposed contractual arrangements and proposed purchase/lease of property on the peninsula; and (5) Employee Records – legal matters and contract negotiations – personnel matters. All in favor.

The motion was made by Trustee John Busch, and seconded by Trustee Don Belk, to come out of Executive Session at 2:35 p.m. All in favor

The motion was made by Trustee John Busch, and seconded by Trustee Frank Gadsden, that the meeting be adjourned at 2:35 p.m. All in favor.